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the_order/docs/governance/procedures/root-key-ceremony.md
defiQUG 6a8582e54d feat: comprehensive project structure improvements and Cloud for Sovereignty landing zone 
- Add Cloud for Sovereignty landing zone architecture and deployment
- Implement complete legal document management system
- Reorganize documentation with improved navigation
- Add infrastructure improvements (Dockerfiles, K8s, monitoring)
- Add operational improvements (graceful shutdown, rate limiting, caching)
- Create comprehensive project structure documentation
- Add Azure deployment automation scripts
- Improve repository navigation and organization
2025-11-13 09:32:55 -08:00

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# Root Key Ceremony Runbook
**Date:** Friday, December 5, 2025, 10:00–13:00 PT
**Location:** Secure facility (air‑gapped room), dual‑control entry
**Status:** Scheduled
---
## Roles & Responsibilities
### Ceremony Officer
* Leads the ceremony
* Ensures all steps are followed
* Documents all actions
* Coordinates with witnesses
### Key Custodians (3)
* Multi-party control (2-of-3)
* Participate in HSM initialization
* Witness key generation
* Verify backup procedures
### Auditor
* Independent verification
* Reviews all procedures
* Validates artifacts
* Signs off on completion
### Witnesses (2)
* External observers
* Verify procedures
* Sign witness statements
* Maintain independence
### Video Scribe
* Records the ceremony
* Documents all actions
* Creates tamper-evident archive
* Provides notarization support
---
## Pre-Ceremony Checklist
### Week Before
- [ ] Confirm all participants
- [ ] Verify secure facility access
- [ ] Test HSM equipment
- [ ] Prepare tamper-evident bags
- [ ] Schedule notary
- [ ] Prepare ceremony scripts
### Day Before
- [ ] Room sweep & security check
- [ ] Device inventory
- [ ] Hash baseline of all equipment
- [ ] Verify air-gap status
- [ ] Test recording equipment
- [ ] Prepare backup media
### Day Of (Pre-Ceremony)
- [ ] Final room sweep
- [ ] Verify all participants present
- [ ] Check recording equipment
- [ ] Verify HSM status
- [ ] Confirm air-gap maintained
- [ ] Begin video recording
---
## Ceremony Steps
### 1. Room Sweep & Hash Baseline
**Duration:** 15 minutes
**Actions:**
1. Verify room is secure and air-gapped
2. Inventory all devices and equipment
3. Create hash baseline of all equipment
4. Document all serial numbers
5. Verify no unauthorized devices
**Artifacts:**
* Device inventory list
* Hash baseline document
* Room security checklist
### 2. HSM Initialization (M of N)
**Duration:** 30 minutes
**Actions:**
1. Initialize Thales Luna HSM
2. Configure multi-party control (2-of-3)
3. Verify key custodian access
4. Test HSM functionality
5. Document HSM configuration
**Artifacts:**
* HSM configuration document
* Key custodian access logs
* HSM test results
### 3. Generate Root Key
**Duration:** 45 minutes
**Actions:**
1. Generate root key pair in HSM
2. Verify key generation
3. Extract public key
4. Create Certificate Signing Request (CSR)
5. Document key parameters
**Artifacts:**
* Root key generation log
* Public key certificate
* CSR document
* Key parameters document
### 4. Seal Backups
**Duration:** 30 minutes
**Actions:**
1. Create encrypted backups
2. Seal backups in tamper-evident bags
3. Label all backups
4. Verify backup integrity
5. Store backups in secure location
**Artifacts:**
* Backup inventory
* Tamper-evident bag log
* Backup integrity checks
* Storage location record
### 5. Sign Issuing CA
**Duration:** 30 minutes
**Actions:**
1. Generate Issuing CA certificate
2. Sign with root key
3. Verify certificate signature
4. Publish certificate
5. Document certificate details
**Artifacts:**
* Issuing CA certificate
* Certificate signature verification
* Certificate publication record
* Certificate details document
### 6. Publish Fingerprints
**Duration:** 20 minutes
**Actions:**
1. Calculate certificate fingerprints
2. Publish fingerprints publicly
3. Create DID documents (offline)
4. Prepare for online publication
5. Document publication process
**Artifacts:**
* Fingerprint document
* DID documents
* Publication record
* Online bridge preparation
### 7. Record & Notarize Minutes
**Duration:** 30 minutes
**Actions:**
1. Compile ceremony minutes
2. Have all participants sign
3. Notarize minutes
4. Create tamper-evident archive
5. Store original minutes
**Artifacts:**
* Ceremony minutes
* Participant signatures
* Notarized document
* Tamper-evident archive
* Storage record
---
## Artifacts Checklist
### Required Artifacts
- [ ] Root CSR
- [ ] CP/CPS v1.0
- [ ] Offline DID documents
- [ ] Hash manifest
- [ ] Sealed tamper-evident bags
- [ ] Ceremony minutes
- [ ] Participant signatures
- [ ] Notarized document
- [ ] Video recording
- [ ] Backup media
### Verification
- [ ] All artifacts present
- [ ] All signatures collected
- [ ] Video recording complete
- [ ] Backups verified
- [ ] Certificates published
- [ ] DID documents prepared
---
## Post-Ceremony Tasks
### Immediate (Day Of)
- [ ] Secure all artifacts
- [ ] Verify backup storage
- [ ] Publish fingerprints
- [ ] Notarize minutes
- [ ] Archive video recording
### Week After
- [ ] Publish DID documents online
- [ ] Update certificate registry
- [ ] Distribute artifacts to custodians
- [ ] Create ceremony report
- [ ] Schedule audit review
### Month After
- [ ] External audit review
- [ ] Update CP/CPS if needed
- [ ] Publish ceremony report
- [ ] Schedule next ceremony review
- [ ] Update procedures based on lessons learned
---
## Security Measures
### Physical Security
* Air-gapped room
* Dual-control entry
* No unauthorized devices
* Continuous video recording
* Witnessed procedures
### Cryptographic Security
* HSM-protected keys
* Multi-party control
* Encrypted backups
* Tamper-evident seals
* Hash verification
### Procedural Security
* Scripted procedures
* Independent verification
* Witnessed actions
* Documented steps
* Notarized records
---
## Incident Response
### Key Compromise
1. Immediately halt ceremony
2. Document incident
3. Notify all participants
4. Secure all artifacts
5. Begin investigation
6. Reschedule ceremony
### Equipment Failure
1. Document failure
2. Verify no key exposure
3. Replace equipment
4. Resume from last verified step
5. Update procedures
### Procedural Error
1. Document error
2. Assess impact
3. Correct if possible
4. Restart affected step
5. Update procedures
---
## Contacts
### Ceremony Officer
* Name: [TBD]
* Email: [TBD]
* Phone: [TBD]
### Key Custodians
* Custodian 1: [TBD]
* Custodian 2: [TBD]
* Custodian 3: [TBD]
### Auditor
* Name: [TBD]
* Email: [TBD]
* Phone: [TBD]
### Witnesses
* Witness 1: [TBD]
* Witness 2: [TBD]
### Video Scribe
* Name: [TBD]
* Email: [TBD]
* Phone: [TBD]
---
## Revision History
| Version | Date | Author | Changes |
|---------|------|--------|---------|
| 1.0 | 2025-11-10 | Ceremony Officer | Initial runbook |
---
## Approval
**Ceremony Officer:** _________________ Date: _________
**CISO:** _________________ Date: _________
**Founding Council:** _________________ Date: _________
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