6.6 KiB
6.6 KiB
SMOA Documentation Review Checklist
Version: 1.0
Last Updated: 2024
Status: Active
Purpose
This checklist ensures all documentation meets quality standards before publication. Use this checklist for all documentation reviews.
General Documentation Quality
Content Quality
- Content is accurate and up-to-date
- Content is complete (all required sections present)
- Content is clear and understandable
- Content is relevant to target audience
- Content follows style guide
- Content uses consistent terminology
- Content is free of spelling and grammar errors
Structure and Organization
- Document has clear structure
- Headings are hierarchical and logical
- Table of contents is present (for long documents)
- Sections are well-organized
- Information flows logically
- Related information is grouped together
Formatting
- Formatting is consistent throughout
- Text formatting (bold, italic, code) is used appropriately
- Lists are formatted correctly
- Tables are formatted correctly
- Code blocks are formatted correctly
- Diagrams are formatted correctly
Technical Documentation
Technical Accuracy
- Technical information is accurate
- Code examples are correct and tested
- API documentation matches implementation
- Architecture diagrams are accurate
- Configuration examples are correct
- Procedures are accurate and tested
Completeness
- All APIs are documented
- All configuration parameters are documented
- All error codes are documented
- All examples are complete
- All diagrams are included
- All references are valid
Code Examples
- Code examples are complete and working
- Code examples are properly formatted
- Code examples include necessary imports
- Code examples include comments
- Code examples show expected output
- Code examples include error handling
User Documentation
Clarity
- Language is clear and simple
- Jargon is avoided or explained
- Procedures are step-by-step
- Examples are provided
- Screenshots are clear and relevant
Completeness
- All features are documented
- All procedures are documented
- Common tasks are covered
- Troubleshooting information is included
- FAQ is included (if applicable)
Usability
- Information is easy to find
- Navigation is clear
- Cross-references are accurate
- Index is present (if applicable)
- Search functionality works (if applicable)
Administrator Documentation
Completeness
- All installation procedures are documented
- All configuration parameters are documented
- All administrative tasks are documented
- All troubleshooting procedures are documented
- All security considerations are documented
Accuracy
- Procedures are accurate and tested
- Configuration examples are correct
- Command examples are correct
- File paths are correct
- Version information is accurate
Security
- Security considerations are documented
- Security configurations are documented
- Security best practices are included
- Security warnings are prominent
Status Reports
Completeness
- All required sections are present
- All metrics are included
- All modules are covered
- All risks are documented
- All issues are documented
Accuracy
- Metrics are accurate
- Status indicators are correct
- Dates are correct
- Numbers are correct
- References are valid
Clarity
- Executive summary is clear
- Status is clearly indicated
- Next steps are clear
- Risks are clearly described
Diagrams and Visuals
Quality
- Diagrams are clear and readable
- Diagrams use consistent styling
- Diagrams are appropriately sized
- Diagrams include captions
- Diagrams are referenced in text
Accuracy
- Diagrams are accurate
- Diagrams reflect current state
- Diagrams use correct symbols
- Diagrams show correct relationships
Accessibility
- Diagrams have alt text
- Diagrams use high contrast
- Diagrams are accessible to screen readers
- Color is not the only means of conveying information
Links and References
Internal Links
- All internal links are valid
- All internal links point to correct documents
- All internal links use relative paths
- All referenced documents exist
External Links
- All external links are valid
- All external links are accessible
- All external links are appropriate
- External links open in new tab (if applicable)
References
- All references are cited correctly
- All references are accessible
- All references are relevant
- Reference format is consistent
Version Control
Version Information
- Version number is present
- Version number is correct
- Last updated date is present
- Last updated date is correct
- Change history is present (if applicable)
Document Metadata
- Document owner is identified
- Review date is present
- Approval status is indicated
- Classification is correct (if applicable)
Review Process
Technical Review
- Reviewed by subject matter expert
- Technical accuracy verified
- Code examples tested
- Procedures tested
- Technical review comments addressed
Quality Review
- Reviewed by technical writer
- Style guide compliance verified
- Grammar and spelling checked
- Formatting verified
- Quality review comments addressed
Approval
- Approved by appropriate authority
- Approval documented
- Approval date recorded
Publication Readiness
Final Checks
- All checklist items completed
- All review comments addressed
- Document is approved
- Document is ready for publication
- Document is published to correct location
Post-Publication
- Document is accessible
- Links are working
- Document is indexed (if applicable)
- Document is announced (if applicable)
Review Sign-off
Technical Reviewer
- Name: ________________
- Date: ________________
- Comments: [Attach review comments]
Quality Reviewer
- Name: ________________
- Date: ________________
- Comments: [Attach review comments]
Approver
- Name: ________________
- Date: ________________
- Approval: ✅ Approved / ❌ Rejected
Document Owner: Documentation Lead
Last Updated: 2024
Next Review: Quarterly