Update .gitignore to include scripts for loading environment variables and Git credentials. Remove obsolete documentation files including 100_PERCENT_LINK_VERIFICATION_ACHIEVED.md, CROSS_REFERENCE_VERIFICATION_REPORT.md, DOCUMENT_RELATIONSHIP_VISUALIZATION.md, and several project management reports to streamline the repository and enhance maintainability. Revise DOCUMENT_RELATIONSHIP_MAP.md to correct link paths and add a new section for visual specifications.
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00_document_control/standards/Document_Control_Standards.md
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# DBIS DOCUMENT CONTROL STANDARDS
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## MIL-STD-961 Compliant Document Control Framework
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**Document Number:** DBIS-DOC-CONTROL-001
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**Version:** 1.0
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**Date:** [YYYY-MM-DD]
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**Classification:** UNCLASSIFIED
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**Authority:** DBIS Executive Directorate
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**Approved By:** [Signature Block]
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---
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## PREAMBLE
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This document establishes the formal document control standards for all DBIS institutional documents, aligned with MIL-STD-961 (Defense and Program-Unique Specifications Format and Content) and DoD documentation standards.
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---
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## PART I: DOCUMENT CLASSIFICATION
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### Section 1.1: Security Classification Levels
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**Classification Levels:**
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- **UNCLASSIFIED**: Publicly available information
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- **CONFIDENTIAL**: Information requiring protection
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- **SECRET**: Information requiring significant protection
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- **TOP SECRET**: Information requiring maximum protection
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**Classification Markings:**
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All documents must display:
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- Overall classification at top and bottom of each page
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- Paragraph-level classification where applicable
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- Declassification date or event
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- Classification authority
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**Format:**
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```
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[CLASSIFICATION] - [DECLASSIFICATION DATE/EVENT]
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```
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---
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### Section 1.2: Document Categories
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**Category A: Constitutional Documents**
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- Classification: UNCLASSIFIED
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- Control: Strict version control
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- Distribution: All members
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**Category B: Statutory Code**
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- Classification: UNCLASSIFIED
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- Control: Strict version control
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- Distribution: All members
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**Category C: Technical Specifications**
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- Classification: CONFIDENTIAL (some sections)
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- Control: Controlled distribution
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- Distribution: Authorized personnel only
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**Category D: Security Documents**
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- Classification: CONFIDENTIAL to SECRET
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- Control: Restricted distribution
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- Distribution: Security-cleared personnel only
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---
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## PART II: DOCUMENT NUMBERING SYSTEM
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### Section 2.1: Numbering Format
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**Format:** DBIS-[CATEGORY]-[TYPE]-[NUMBER]-[VERSION]
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**Components:**
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- **DBIS**: Institution identifier
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- **CATEGORY**: Two-letter category code
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- CN: Constitutional
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- ST: Statutory
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- GV: Governance
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- LG: Legal/Regulatory
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- FN: Financial
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- CS: Cyber-Sovereignty
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- MB: Member Integration
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- OP: Operational
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- IS: Intelligence/Security
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- DP: Diplomatic
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- TC: Technical
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- CA: Compliance/Audit
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- EM: Emergency
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- **TYPE**: Document type code
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- CHR: Charter
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- INS: Instrument
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- ART: Articles
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- TTL: Title
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- MAN: Manual
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- SPC: Specification
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- WHT: Whitepaper
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- FRM: Framework
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- PRC: Procedure
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- **NUMBER**: Sequential number
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- **VERSION**: Version number (e.g., V1.0)
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**Example:** DBIS-CN-CHR-001-V1.0
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---
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### Section 2.2: Version Control
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**Version Numbering:**
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- **Major Version (X.0)**: Significant changes, structural modifications
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- **Minor Version (X.Y)**: Content updates, corrections
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- **Revision (X.Y.Z)**: Editorial changes, formatting
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**Change Tracking:**
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- All changes must be documented in change log
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- Change log included in document
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- Version history maintained
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---
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## PART III: DOCUMENT HEADER REQUIREMENTS
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### Section 3.1: Standard Header Format
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All documents must include:
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```
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DOCUMENT NUMBER: [Number]
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TITLE: [Title]
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VERSION: [Version]
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DATE: [YYYY-MM-DD]
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CLASSIFICATION: [Classification]
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AUTHORITY: [Issuing Authority]
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APPROVED BY: [Approval Authority]
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EFFECTIVE DATE: [YYYY-MM-DD]
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SUPERSEDES: [Previous Version]
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```
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---
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### Section 3.2: Approval Blocks
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**Approval Authority:**
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- Constitutional Documents: SCC approval required
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- Statutory Code: SCC approval required
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- Technical Specifications: Technical Department + SCC approval
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- Operational Documents: Executive Directorate approval
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**Signature Block Format:**
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```
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APPROVED:
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[Name]
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[Title]
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[Date]
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[Signature]
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```
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---
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## PART IV: CHANGE CONTROL PROCEDURES
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### Section 4.1: Change Request Process
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**Change Request Requirements:**
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1. **Change Request Form**: Complete change request form
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2. **Justification**: Provide justification for change
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3. **Impact Analysis**: Conduct impact analysis
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4. **Review**: Submit for review
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5. **Approval**: Obtain required approvals
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6. **Implementation**: Implement approved changes
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7. **Verification**: Verify implementation
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8. **Distribution**: Distribute updated document
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---
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### Section 4.2: Change Log Format
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**Change Log Entry Format:**
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```
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[Enter date in ISO 8601 format: YYYY-MM-DD, e.g., 2024-01-15] - Version X.Y.Z
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- [Change Description]
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- [Reason for Change]
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- [Changed By: Name]
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- [Approved By: Name]
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```
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---
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## PART V: DISTRIBUTION CONTROL
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### Section 5.1: Distribution Lists
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**Distribution Categories:**
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- **A**: All members (public documents)
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- **B**: Authorized members (restricted documents)
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- **C**: Security-cleared personnel (classified documents)
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- **D**: Executive only (highly sensitive documents)
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**Distribution Tracking:**
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- Maintain distribution lists
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- Track document receipt
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- Control document copies
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- Manage document destruction
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---
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### Section 5.2: Document Access Control
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**Access Control Requirements:**
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- Authentication required for classified documents
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- Access logging for all document access
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- Regular access reviews
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- Revocation procedures for unauthorized access
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---
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## PART VI: DOCUMENT RETENTION AND DISPOSITION
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### Section 6.1: Retention Periods
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**Retention Requirements:**
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- **Constitutional Documents**: Permanent retention
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- **Statutory Code**: Permanent retention
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- **Technical Specifications**: 10 years minimum
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- **Operational Documents**: 7 years minimum
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- **Security Documents**: As per classification requirements
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---
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### Section 6.2: Disposition Procedures
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**Disposition Requirements:**
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- Secure destruction for classified documents
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- Proper disposal procedures
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- Documentation of disposition
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- Compliance with retention requirements
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---
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## PART VII: QUALITY ASSURANCE
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### Section 7.1: Review Requirements
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**Review Process:**
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- Technical review for technical documents
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- Legal review for legal documents
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- Security review for security documents
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- Editorial review for all documents
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---
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### Section 7.2: Approval Requirements
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**Approval Authority:**
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- Based on document category
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- Based on classification level
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- Based on impact level
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---
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## APPENDICES
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### Appendix A: Document Control Forms
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- Change Request Form
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- Approval Form
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- Distribution Form
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### Appendix B: Document Numbering Reference
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- Complete numbering system reference
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### Appendix C: Classification Guide
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- Detailed classification guidance
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---
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**END OF DOCUMENT CONTROL STANDARDS**
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