Remove obsolete documentation files including COMPLETION_SUMMARY.md, COMPREHENSIVE_COMPLETION_REPORT.md, CRITICAL_REVIEW.md, CROSS_REFERENCE_INDEX.md, ENHANCEMENT_PROGRESS.md, ENHANCEMENT_SUMMARY.md, FINAL_COMPLETION_REPORT.md, FINAL_ENHANCEMENT_SUMMARY.md, FINAL_STATUS_REPORT.md, and PROJECT_COMPLETE.md. This cleanup streamlines the repository by eliminating outdated content, ensuring focus on current documentation and enhancing overall maintainability.
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visual_assets/Workflow_Diagram_Specifications.md
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visual_assets/Workflow_Diagram_Specifications.md
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# WORKFLOW DIAGRAM SPECIFICATIONS
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## Specifications for Visual Workflow Representations
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**Document Number:** DBIS-VIS-WF-001
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**Version:** 1.0
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**Date:** 2024-01-15
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**Classification:** UNCLASSIFIED
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**Authority:** DBIS Executive Directorate
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**Status:** Active
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---
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## OVERVIEW
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This document provides detailed specifications for creating visual workflow diagrams based on documented processes. These specifications can be used by graphic designers to create actual visual diagrams.
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---
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## WORKFLOW 1: BUDGET APPROVAL PROCESS
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### Process Flow Specification
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**Start:** Budget Request Collection
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**End:** Budget Implementation
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**Steps:**
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1. **Budget Preparation (Month 1-2)**
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- Budget Request Collection (Month 1, Weeks 1-2)
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- Budget Compilation (Month 1, Weeks 3-4)
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- Initial Review by Executive Directorate (Month 2, Week 1)
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2. **Finance Committee Review (Month 2, Weeks 2-4)**
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- Finance Committee Meeting (Month 2, Week 2)
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- Budget Adjustments (Month 2, Weeks 3-4)
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- Finance Committee Approval (Month 2, Week 4)
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3. **SCC Consideration (Month 3, Weeks 1-2)**
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- SCC Review (Month 3, Week 1)
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- SCC Approval (Month 3, Week 2)
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4. **Budget Implementation (Month 3, Week 3+)**
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- Budget Communication
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- Budget Distribution
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- Budget Execution
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**Decision Points:**
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- Executive Directorate Review: Approve/Request Revisions
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- Finance Committee: Approve/Request Adjustments
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- SCC: Approve/Reject
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**Visual Elements:**
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- Rectangles: Process steps
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- Diamonds: Decision points
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- Arrows: Flow direction
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- Colors: Different phases (Preparation=Blue, Review=Yellow, Approval=Green, Implementation=Gray)
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**Reference:** [Budget Approval Example](../08_operational/examples/Budget_Approval_Example.md)
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---
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## WORKFLOW 2: MEMBERSHIP APPLICATION PROCESS
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### Process Flow Specification
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**Start:** Application Submission
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**End:** Membership Granted
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**Steps:**
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1. **Application Submission**
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- Submit Application Form
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- Provide Required Documentation
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- Pay Application Fee
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2. **Initial Review**
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- Documentation Verification
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- Eligibility Check
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- Initial Assessment
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3. **Detailed Review**
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- Compliance Review
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- Financial Review
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- Security Review
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4. **Approval Process**
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- Review Board Evaluation
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- Approval Decision
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- Notification
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5. **Onboarding**
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- Treaty Ratification
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- Integration Process
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- Membership Activation
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**Decision Points:**
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- Eligibility Check: Eligible/Not Eligible
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- Review: Approve/Reject/Request Additional Information
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- Approval: Approve/Reject
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**Visual Elements:**
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- Swimlanes: Different departments (Application, Review, Approval, Onboarding)
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- Rectangles: Process steps
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- Diamonds: Decision points
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- Parallel processes: Multiple reviews can occur simultaneously
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**Reference:** [Membership Application Example](../08_operational/examples/Membership_Application_Example.md)
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---
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## WORKFLOW 3: TREATY NEGOTIATION PROCESS
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### Process Flow Specification
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**Start:** Treaty Proposal
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**End:** Treaty Ratification
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**Steps:**
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1. **Treaty Proposal**
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- Initial Proposal
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- Proposal Review
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- Proposal Acceptance
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2. **Negotiation Phase**
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- Terms Discussion
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- Terms Agreement
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- Draft Preparation
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3. **Review and Approval**
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- Legal Review
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- Executive Review
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- SCC Approval
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4. **Ratification**
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- Signature Process
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- Ratification Documentation
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- Treaty Activation
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**Decision Points:**
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- Proposal Acceptance: Accept/Reject/Modify
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- Terms Agreement: Agree/Continue Negotiation
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- Approval: Approve/Reject/Request Modifications
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**Visual Elements:**
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- Parallel tracks: DBIS and Counterparty
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- Synchronization points: Agreement points
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- Rectangles: Process steps
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- Diamonds: Decision points
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**Reference:** [Treaty Negotiation Example](../08_operational/examples/Treaty_Negotiation_Example.md)
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---
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## WORKFLOW 4: EMERGENCY RESPONSE PROCEDURES
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### Process Flow Specification
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**Start:** Emergency Detection
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**End:** Recovery Complete
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**Steps:**
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1. **Detection and Assessment**
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- Emergency Detection
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- Severity Assessment
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- Classification
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2. **Response Activation**
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- Emergency Declaration
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- Response Team Activation
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- Resource Mobilization
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3. **Response Operations**
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- Containment
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- Mitigation
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- Support Operations
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4. **Recovery**
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- Damage Assessment
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- Recovery Planning
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- System Restoration
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5. **Post-Incident**
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- Review
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- Documentation
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- Process Improvement
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**Decision Points:**
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- Severity Assessment: Critical/High/Medium/Low
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- Response Activation: Activate/Monitor
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- Recovery: Complete/Continue
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**Visual Elements:**
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- Color coding: Severity levels (Critical=Red, High=Orange, Medium=Yellow, Low=Green)
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- Rectangles: Process steps
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- Diamonds: Decision points
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- Time indicators: Response time requirements
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**Reference:** [Emergency Response Example](../08_operational/examples/Emergency_Response_Example.md)
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---
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## WORKFLOW 5: DISPUTE RESOLUTION PROCESS
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### Process Flow Specification
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**Start:** Dispute Identification
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**End:** Resolution Complete
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**Steps:**
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1. **Dispute Identification**
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- Dispute Reported
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- Initial Assessment
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- Classification
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2. **Informal Resolution**
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- Mediation Attempt
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- Negotiation
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- Settlement Discussion
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3. **Formal Resolution (if needed)**
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- Tribunal Filing
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- Tribunal Proceedings
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- Tribunal Decision
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4. **Resolution Implementation**
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- Decision Implementation
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- Compliance Verification
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- Resolution Documentation
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**Decision Points:**
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- Classification: Resolvable Informally/Requires Formal Process
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- Mediation: Resolved/Not Resolved
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- Tribunal: Decision/Appeal
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**Visual Elements:**
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- Diverging paths: Informal vs Formal resolution
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- Rectangles: Process steps
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- Diamonds: Decision points
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- Feedback loops: Appeal process
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**Reference:** [Dispute Resolution Example](../08_operational/examples/Dispute_Resolution_Example.md)
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---
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## DIAGRAM STANDARDS
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### Visual Standards
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**Shapes:**
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- Rectangle: Process step
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- Diamond: Decision point
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- Oval: Start/End
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- Parallelogram: Input/Output
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- Cylinder: Database/Storage
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**Colors:**
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- Blue: Normal processes
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- Green: Approval/Completion
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- Yellow: Review/Assessment
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- Red: Critical/Emergency
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- Gray: Administrative
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**Arrows:**
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- Solid: Normal flow
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- Dashed: Optional flow
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- Thick: Critical path
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- Colored: Different process types
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**Text:**
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- Font: Arial or similar sans-serif
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- Size: 10-12pt for labels
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- Bold: Decision points and key steps
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### File Formats
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**Recommended Formats:**
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- SVG: Scalable vector graphics (preferred)
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- PNG: High-resolution raster (backup)
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- PDF: For documentation inclusion
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**Resolution:**
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- Minimum: 300 DPI
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- Preferred: 600 DPI for print
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- Web: 72-96 DPI
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---
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## IMPLEMENTATION NOTES
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### For Graphic Designers
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1. **Use Process Examples:** All workflows are based on documented examples in `08_operational/examples/`
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2. **Maintain Consistency:** Use consistent shapes, colors, and styles across all diagrams
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3. **Include Legends:** Each diagram should include a legend explaining symbols and colors
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4. **Version Control:** Include version numbers and dates on diagrams
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5. **Accessibility:** Ensure diagrams are readable in grayscale and include alt text
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### Integration
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**Diagram Locations:**
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- Workflow diagrams should be integrated into relevant example documents
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- Standalone diagram files should be stored in `visual_assets/workflows/`
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- Reference diagrams in documentation using markdown image syntax
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---
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## RELATED DOCUMENTS
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- [Budget Approval Example](../08_operational/examples/Budget_Approval_Example.md)
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- [Membership Application Example](../08_operational/examples/Membership_Application_Example.md)
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- [Treaty Negotiation Example](../08_operational/examples/Treaty_Negotiation_Example.md)
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- [Emergency Response Example](../08_operational/examples/Emergency_Response_Example.md)
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- [Dispute Resolution Example](../08_operational/examples/Dispute_Resolution_Example.md)
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---
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**END OF WORKFLOW DIAGRAM SPECIFICATIONS**
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